Overview

Cultivate Initiatives is committed to protecting the privacy of the population we serve. This Privacy Policy outlines how we collect, use, disclose, and safeguard individuals’ information when they interact with our services.

Cultivate Initiatives will maintain the highest standards of confidentiality for all records and information. Personal or identifying information collected will not be shared with third parties or affiliates for any purposes, nor will the content of any message. Cultivate Initiatives will obtain SMS consent and will not share information shared over this medium with third parties or affiliates for any purpose.

Cultivate Initiatives and its employees will comply with all applicable laws and regulations related to the retention of data, including but not limited to Oregon Public Records Law, IRS Regulations, Fair Labor Standards Act, Grants and Contracts Cultivate Initiatives is an active party within, Oregon Consumer Identity Theft Protection Act, Health Insurance Portability and Accountability Act, The Family Educational Rights and Privacy Act, Oregon Health Information Privacy Act, Payment Card Industry/Data Security Standards, and Sarbanes Oxley Act.

No employee is authorized to release, communicate, or leave unsecured personal or identifying information. Any employee violating confidentiality policy will be subject to disciplinary action including possible termination of employment. Non-employees, contractors, vendors, and agencies that disclose unauthorized information will be subject to legal recourse.

Information We Collect

Cultivate Initiatives may request personal information for the purpose of providing client assistance. This information includes:

• Personal Identification Information: Name, address, email, phone number, and other contact details.

• Demographic Information: Age, gender, race, ethnicity, veteran status, disability status, marital status, income level, and other relevant demographic data.

• Service Interaction Information: Data related to your participation in our programs and services.

• Feedback and Survey Responses: Information you provide through surveys, feedback forms, or other communication.

How We Use Your Information

We may use the information we collect for the following purposes:

• To Provide Services: To process your applications and provide you with housing assistance and workforce development services.

• To Improve Our Programs: To analyze and enhance our community beautification efforts and overall service delivery.

• Communication: To respond to your inquiries, provide updates, and share relevant information about our programs and events.

• Research and Reporting: To compile aggregated data for grant applications and reports, ensuring no personally identifiable information is included.

Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

• With Service Providers: We may share information with trusted third-party service providers who assist us in operating our organization and delivering our services, subject to strict confidentiality agreements.

• For Legal Compliance: We may disclose your information if required by law or to protect our rights, privacy, safety, or property, or that of others.

Data Security

We implement reasonable security measures to protect your personal information from unauthorized access, use, or disclosure. However, no method of transmission over the internet or electronic storage is completely secure. Therefore, we cannot guarantee its absolute security.

Your Rights

You have the right to:

• Access Your Information: Request access to the personal information we hold about you.

• Correct Your Information: Request corrections to inaccurate or incomplete information.

• Delete Your Information: Request the deletion of your personal information, subject to our legal obligations.

To exercise these rights, please contact us using the information provided below.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on our website with a revised effective date. We encourage you to review this Privacy Policy periodically for any updates.

Contact Us

If you have any questions or concerns about this Privacy Policy or our practices regarding your personal information, please contact us at:

Cultivate Initiatives
14625 SE Stark St.
Portland, OR 97233
info@cultivatepdx.org
503-477-9742